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Parents: This is the orientation sheet for the 2001 Halloween Carnival Sign-up Sheet. If you are unsure of what signing up entails, please read this explanation carefully. If you would like to participate, you may sign up to do a booth, donate materials, donate time, donate funds or any combination of these options.

The Carnival will be on Wednesday, October 31st, from 3:30 till 5:30. The rain date will be the following day. Check in on Tuesday the 30th if the weather looks questionable.

Parents who sign up for a Halloween booth will have the following responsibilities: Making sure that they know the process for setting up, maintaining, equipping and cleaning up the booth. Every booth on the sign up sheet has a space for 2 volunteers (except the smaller toddler booths, which has 1 volunteer). This will enable people to work together so that equipping and running the booth will not be too overwhelming for one person or family. Make sure you sign-up for the correct playground. There is a Carnival for Dew Drops and Hummingbirds on the Hummingbird Playground, and a Carnival for older children on the 3 larger playgrounds (combined). When you sign up for a booth, you should contact your co-volunteer and Kyle to make sure you understand the process. If there are 2 volunteers, you may want to divide up the responsibilities (buying prizes, setting up the booth, bringing equipment like table cloths and chairs, decorating the booth and actually staffing the booth).

For a typical booth, volunteers would arrive at 1:00. They would set up a table in the area designated for the booth or rope off the area if no table is involved. We drape sheets over the ropes to define the area (for instance, if the booth is for fishing, the ropes would be about 2 feet off the ground, with sheets draped over them, so that children wound know to stand behind the rope and dangle the magnet at the end of the fishing pole into a tub of water behind the rope to try and "catch" a worm). If your booth involves a table, you would want to have a festive table cloth and possibly some decorations around the table or hanging from a tree above the table. If your booth involves painting you would want to consider having a lot of towels, and maybe a bucket of water to rinse hand off in.

At 3:30 the children will all come out in costume and start doing the activities at each booth. The volunteers at the booth should encourage children to come and do their activity, and explain how to do the specific game or activity (for instance, if you are doing the haunted tunnel, you would encourage children to come and see what is in the tunnel, and let them know that they can collect the treasures inside the tunnel, and keep a few toys when they come out of the other end). Please make sure that someone is always at the booth, as children will not be attracted to a booth with no one staffing it.

At 5:30 we will start to dismantle the carnival. Please put the supplies back where they came from, put the tables and chairs back in the appropriate room, and pick up all the leftover debris from the carnival, so the school may have regular playgrounds on Monday.

In summary: The Carnival set up will start at 1:00 on Wednesday. We will work during nap time to set up all the booths. At 2:30, some volunteers will assist the children in putting on costumes. At 3:30, the Carnival will begin! At 5:30 we will take down the booths and clean up. If you sign-up for a booth, you must coordinate with your co-volunteer to equip, set-up and run the booth during the entire time. This is a critical aspect so an event of this magnitude can succeed. It is impossible for the staff to come up with last minute supplies for someone's booth, so think ahead and ask early if you need help or have any questions. We will place an order for toy prizes, stickers, paint, balloons, etc., so that we will have the items detailed in the "CDC will provide" area. There is a cost for these supplies noted on each booth sign-up area. If you do not want us to order your prizes, or supply the materials listed under "CDC will provide" please make a note of it on the sign up sheet by your booth so we will know that you are going to be responsible for them.

Thanks so much for your participation in this years Halloween Carnival!

 CARNIVAL SIGN-UP SHEET

 

Treasure Hunt Booth: on the dancing bear sandbox, attach sheets from the top of the chain link fence to the landscape timbers of the sand box to form a sort of "lean-to". Spread hay in sandbox, under sheets. Spread toys in the hay. Children will crawl into the treasure area to find their treasure to keep.
Please bring: flat bed sheets, hay CDC will provide: prizes ($5 charge)
Name: Name:

 

Cookie Decorating Booth: set up table on the starburst patio with chairs. Decorate table w/ a tablecloth and streamers overhead. Set out plain cookies and tubes of frosting so children will know to have a seat and decorate.
Please bring: cookies (halloween shapes, plain, 10-15 dozen) decorating frosting, table cloth, decorations  
Name: Name:
Cookie Decorating Booth for the Toddler carnival Name:

 

Pumpkin Painting Booth: set up table on the starburst playground with chairs. Decorate table with a tablecloth and streamers overhead, if possible. Set out pumpkins and paints. Have a pail of water and a towel in case children need to clean up. Set finished pumpkins on a drying table and label with a permanent marker.
Please bring: small pumpkins (60-80), tempera paint, permanent marker  
Name: Name:

 

Balloon Romp Booth: set up tent on dancing bear playground by the table. Use our air compressor to blow up balloons to fill the entire tent.
  Cdc will provide: tent (4 to 6 man), lots of 9" balloons ($15 charge)
Name: Name:
Balloon Romp Booth for the Toddler Carnival: set up tent by front gate of hummingbird playground and fill with playground balls.
Name: CDC will provide rubber or beach balls instead of balloons

 

Face Painting Booth:
Please bring: talent, face paints  
Name:  
Face Painting Booth for the Toddler Carnival Name:

 

Blood Cider Booth: set up table on the starburst patio with chairs. Decorate table w/ a tablecloth and streamers overhead. Set out crock pot with plain water in it. Put dry ice in the crock pot. Put the punch bowl on top of the crock pot. Put colored juice in the punch bowl and serve.
Please bring: 6 gallons apple juice, red food color, large punch bowl, ladle, dry ice and a crock pot  
Name: Name:
Blood Cider Booth for the Toddler Carnival Name:

 

Beanbag Through the Pumpkin Toss Booth: drape dancing bear swings over the swing set to get them out of the way. Tie ropes around the base of the swing set, 2 feet off the ground. Drape sheets over the ropes to define the booth boundary. Set up an area under the swing set so that children standing outside the boundary can throw bean bags at the pumpkin. Give out prizes for participating.
 

Cdc will provide: beanbags, wooden pumpkin shape, prizes ($5 charge)
Name: Name:

 

Skeleton Squirt Booth: drape starburst tire swing over the swing set to get it out of the way. Tie ropes around the base of the swing set, 2 feet off the ground. Drape sheets over the ropes to define the booth boundary. Set up a wire with skeletons and ghosts hanging from it under the swing set. Children squirt colored water at the targets from behind the ropes. Give out prizes liberally.
  Cdc will provide: plastic inflatable skeletons and ghosts, 6 squirt bottles, sheets, prizes ($5 charge)
Name: Name:

 

Ring Toss Booth: drape dancing bear swings over the swing set to get them out of the way. Tie ropes around the base of the swing set, 2 feet off the ground. Drape sheets over the ropes to define the booth boundary. Set up an area under the swing set so that children standing outside the boundary can throw rings over the boundary on to the ring toss poles. Give out prizes for participating.
Please bring: sheets Cdc will provide: prizes, ring toss game ($5 charge)
Name: Name:

 

Goodie Bag Decorating Booth: set up table on the starburst playground with chairs. Decorate table w/ a table cloth and streamers overhead, if possible. Set out supplies so that children are interested in participating.
paper sandwich bags (100), stamp pads, markers Cdc will provide: stamps and stickers ($10 charge)
Name: Name:
Goodie Bag Decorating Booth for the Toddler Carnival Name:

 

Sponge Painting Booth: set up table on the starburst playground with chairs. Decorate table w/ a table cloth and streamers overhead, if possible. Set out supplies so that children are interested in participating. Have a pail of water and a towel in case children need to clean up. Set finished art on a drying table and label w/ a permanent marker.
  Cdc will provide: sponges in halloween shapes, tempera paint, permanent marker ($5 charge)
Name: Name:
Sponge Painting Booth for the Toddler Carnival Name:

 

Haunted Tunnel Booth: set up boxes near the starburst sandbox using the fence or playground equipment to anchor the boxes to for stability. Tape boxes together horizontally for a tunnel effect. Decorate inside and out. Spread prizes inside for children to collect as they travel through the maze.
Please bring: 8-10 huge cardboard boxes (chair king, levitz), 2 rolls duct tape, streamers, decorations for inside tunnel Cdc will provide: prizes ($5 charge)
Name: Name:
Haunted Tunnel Booth for the Toddler Carnival
4-5 boxes, set up under the swing set, against the fence for stability Name:

 

Fishing for Worms Booth: Description: drape starburst swings over the swing set to get them out of the way. Tie ropes around the base of the swing set, 2 feet off the ground. Drape sheets over the ropes to define the booth boundary. Set up a water table behind the ropes. Fill with colored water. Put paper clips on all the worms (previously prepared will save time). Prepare fishing poles by placing string on one end with a magnet at the end of 2' of string. Children will stand outside the roped off area and fish for worms.
Please bring: bamboo poles, string, magnets with holes (breed and co.), paper clips, fishing worms (academy)  
Name: Name:

 

Super Ball Drop Booth: rope off an area under the dancing bear pavilion on the trike track. Put the ropes about 2 feet off the ground to define your area. Put cans or other containers in a large box or one of the water tables so that any balls that miss the cans will be caught and not just roll away. Set up pvc so that one end is outside the booth and the other is over the cans (possibly hanging from the rafters). As children stand outside the roped off area, they may roll balls through the pvc at the targets. Give out prizes and/or the super balls for participation, not accuracy.
 

Cdc will provide: empty juice concentrate cans, super balls ($5 charge), 2-4 foot sections of 2" pvc

Name: Name:

 

Basketball Toss Booth: decorate fence and or a table near the basketball goal on the starburst playground. Set up a line on the concrete for children to stand on (maybe a few different ones depending on age). Let children throw the ball at the goal. Give out prizes for participation and style
Please bring: basketball

Cdc will provide: goal (already on playground), prizes ($5 charge)
Name: Name:

 

Tattoo Parlor Booth: set up table on the starburst playground with chairs. Decorate table with a tablecloth and streamers overhead, if possible. Set out tattoos, so that children may select which one they want. Apply tattoo as per directions.
  Cdc will provide: tattoos ($10 charge)
Name: Name:
Tattoo Parlor for the Toddler Carnival Name:

 

Volunteers

  • 1:00 to 2:30 set up
  • 2:30 to 3:30 help kids with costumes
  • 3:30 to 5:30 help with running the booths
  • 5:30 to 6:00 clean up

Names: please note times by your name
   
   
   
   


Supplies
Sturdy cord (300 to 400 feet)  
Duct tape (5 rolls)  
Flat bed sheets (5 or so each)  

Streamers (8-10 rolls)

  

 

Funds for supplies, "moonwalk" rental and balloon artist ($10-$20)
   
   
   
   
   
   
   
   

 

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